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IPM Suite – Jira Based Project Planning Tools: A Field Report

LIST OF TESTED TOOLS

For our customer transformation program using a wbs starting with more then 3500 planning work packages (detailed work packages to be refined later) we tested the following jira plug-Ins in detail:

  • Big Gantt (as part of Big Picture): https://marketplace.atlassian.com/apps/1213016/biggantt-gantt-chart-for-jira?hosting=cloud&tab=overview
  • WBS Gantt Chart: https://marketplace.atlassian.com/apps/1211768/wbs-gantt-chart-for-jira?hosting=cloud&tab=overview
  • Structure Gantt: https://marketplace.atlassian.com/apps/1217809/structure-gantt-planning-at-scale?hosting=datacenter&tab=overview

Based on the feedback on more than 30 project managers we identified several key capabilities we need in our customer context. We assigned the coverage grade of every tool to the capability to find out the tool we will use for our whole IT project portfolio: WBS Gantt Chart.

In the next section you see our assessment result.

Create and Maintain a WBS/Project Plan including all Elements: WBS Levels, Work packages, Activities

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Allow User to convert a task to a milestone (Visualised as milestone) and to flag a task as inbound/outbound deliverable

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Create and maintain a hierarchical relationship in the WBS without Level limitation

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Limited to max. 10 according to vendor feedback. Due to massive performance issues, the vendor recommded 3 levels.

Allow a full collaborative work wise for all wbs tasks and for different user access rights (Write / Read)

Big Gant
0%
Big Gant
0%
Structure Gantt
0%

Allow sub-stream related WBS plans and a master view referencing to sub-stream Plans. This Setup should be changeable.

Big Gant
0%
WBS Gantt Chart
0%

Technically possible. The Vendor recommends to edit a wbs task only in one gantt board (sub-stream Board). Therefore the master board should be only for reading and could have several root elements.

Structure Gantt
0%

Visualise the Plan in List View with full customisable Columns

Big Gant
0%
WBS Gantt Chart
0%

Sorting of several plug-In standard columns cannot be changed

Structure Gantt
0%

Visualise the WBS Plan in Gantt View with customisable Date Ranges

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Editing in Gantt AND List are possible and lead to the same data result.

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Editing in Gantt AND List are possible and lead to the same data result.

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Gantt changes don’t lead always to the expected data change result

Implement and Visualise a dependency type:
Finish to Start

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Implement and Visualise dependency type: FF, SF, SS

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Allow multiple dependencies between WBS Plan Elements

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

100% Automatic date re-calculation based on changes of dependencies

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Selective automatic date re-calculation based on changes of dependencies

Big Gant
0%

Tasks can be selectively configured to recalculate automatically or manually.
Some tasks can be frozen for every normal users i.e. program key mile stones. in this case, linked WBS elements cannot force a recalculation/shift on those.

WBS Gantt Chart
0%
Structure Gantt
0%

Selective automatic date re-calculation based on changes of dependencies

Big Gant
0%

Tasks can be selectively configured to recalculate automatically or manually.
Some tasks can be frozen for every normal users i.e. program key mile stones. in this case, linked WBS elements cannot force a recalculation/shift on those.

WBS Gantt Chart
0%
Structure Gantt
0%

Selective automatic date Re-calculation based on Day Lags (e.g. FS + xx Days)

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Lock plan elements / milestones against changing

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

WBS list view allows quick inline editing in, without opening jira edit forms

Big Gant
0%

Summary is editable.
100% planned in product roadmap

WBS Gantt Chart
0%
Structure Gantt
0%

Allow baselining: 1…n

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

GANTT View allows grouping the dates of child elements and showing the aggregated duration, earliest and latest Date

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Start / end dates und duration of child WBS elements should be aggregated bottom-up

Big Gant
0%

Child Elements can influence directly start and end dates of upper elements, if upper elements are not locked.
If upper elemens are locked for recalculation, then changes at child elements will be limited within the range of upper elements.

WBS Gantt Chart
0%
Structure Gantt
0%

Calculation implemented by an own implemented jira script, running every 60 MIN.

Changes of start / end dates und duration should be calculated top-down to child wbs elements

Big Gant
0%
WBS Gantt Chart
0%

simple reschedules of parent elements work as expected

Structure Gantt
0%

Expand / Reduce Plan List View to different Levels

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Every Plan Element has an Unique unchanged ID (= WBS ID)

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Add Jira Filters to WBS View allowing Sub-Set Views and Editing for Sub-Teams

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Add Jira Filters to WBS View allowing Sub-Set Views and Editing for Sub-Teams

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

The Plan and all relationsships must be technically readable to allow QA Dashboards, Reporting and EVA Calculation

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Allow a fluent and Uninterruptible work-wise with the WBS Plan: Initial Load and Editing of at least 50.000 in one Plan

Big Gant
0%

Better as structure gantt, but missing inline editing feature and the prompt changes in jira issues types lead to a slower workflow as wbs gantt chart.

WBS Gantt Chart
0%

Best Performance: After fast initial load, all changes are done in memory until the “Save” button is pressed.

Structure Gantt
0%

Work with our plan (3500 wbs tasks in 10 levels) was no more reliable. we stopped working with structure gantt.

Allow Instruments to “Control” the Progress of WBS/Plan: Status, Grade of Completion, Estimated End Date, Efforts…

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Ressource Planning: 1..n Resources with different Loads (Planned Efforts vs Duration)

Big Gant
0%

Team assignment ist possible.
A Team consists of x assignees with independent available capacity pattern, Task can be assigned to a team. Task can have special skill requirement defined in the team definition.

WBS Gantt Chart
0%

Only 1:1 Assignment

Structure Gantt
0%

Bulk shift of several WBS Elements directly in WBS Plan e.g. 3 Months later

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Bulk Change of Attributes of selected WBS Elements

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Bulk Copy of a WBS Sub-Tree

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

Import MS Project Plans

Big Gant
0%
WBS Gantt Chart
0%
Structure Gantt
0%

LETZTE PROJEKTE

  • 07.2018-Aktuell: Integrated Portfolio Management Plattform23. December 2019 - 10:56 am
  • 10.2016-12.2019: DIGITAL TRANSFORMATION PROGRAM26. December 2017 - 4:02 pm
  • 05.2016-12.2016: POST MERGER – PREPAID MIGRATION1. January 2017 - 7:00 pm

LETZTE BEITRÄGE

  • PM KNOWLEDGE – Project scope planning with the WBS8. February 2020 - 5:15 pm
  • IPM SUITE – Jira based project planning tools: A field report23. December 2019 - 4:45 pm
  • IPM SUITE – Integrated portfolio management suite: Overview23. December 2019 - 10:38 am

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KONTAKT

Wajdi Abdmoulah
83677 Reichersbeuern
Deutschland
Mail: kontakt@wa-pm.de
Tel: +491728834927

© Copyright 2016 - 2022 - Wajdi Abdmoulah IT Management & Consulting
IPM SUITE – Integrated portfolio management suite: Overview PM KNOWLEDGE – Project scope planning with the WBS
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